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ADMISSION

Hostel & Transport

GMS Pharmacy College provides separate on-campus hostels for boys and girls, meticulously designed to ensure both safety and comfort. These hostels are equipped with round-the-clock security and follow stringent safety procedures. The living quarters are designed for comfort, offering a homely environment that students enjoy. In addition to convenient access to library and computer facilities, the hostels are furnished with various amenities, including televisions, table-tennis tables, water filters and coolers, coffee vending machines, and washing machines, ensuring a well-rounded living experience.
For ease of transportation, the University operates a fleet of buses that travel across the city. This service is available for the convenience of both students and staff, facilitating easy and safe travel to and from the campus.
ADMISSION

HOSTEL POLICY

The hostel at GMS Pharmacy College is designed to be a home away from home for our students. It is expected that all residents maintain an atmosphere of complete harmony, brotherhood, and camaraderie. This spirit of unity and mutual respect is integral to fostering a supportive and congenial living environment.

HOSTEL POLICY

  • Admission to the hostel at GMS Pharmacy College is granted on a first-come, first-served basis, as managed by the University Academic Cell. Each hostel seat is allotted for a single academic year. Requests for any changes in hostel rooms must receive prior approval from the University Academic Cell. After the academic year, which is either the 30th of June or the last day of the end-term examination (whichever comes first), students are required to vacate their hostel rooms along with all their belongings.
  • Allotment of hostel seats for subsequent academic years is based on a combination of merit, attendance, and availability. It is important to note that hostel room/seat assignments may change from year to year by University Policy.
  • For admission to the hostel, nominating a local guardian is mandatory. This guardian must be readily accessible to the Hostel Authorities for contact in emergencies.
  • Upon allocation of a hostel seat, students must obtain their Hostel ID cards. These ID cards should be carried at all times to verify identity when required. Please be aware that if a student fails to maintain a minimum of 75% attendance in their program (cumulative for that particular academic year up to the cutoff date decided by the University), or in cases of withdrawal from admission, expulsion from the University, or non-payment of any University dues, the hostel seat will be automatically forfeited. Under these conditions, the student will not be entitled to any refund of proportionate fees.

Hostel Leave Policy

  • Outpass Forms: Hostel residents must obtain outpass permission using the prescribed format only. All relevant sections of the outpass form should be filled out legibly and completely. Incomplete forms will be summarily rejected. Outpasses are issued only twice a week.
  • Sanction Requirement: No student may leave the hostel without the prior sanction of an outpass by the Hostel Warden.
  • Adherence to Timings: The out-time and in-time specified in the outpass must be strictly followed. In case of any exigency that prevents students from returning as per the scheduled date, a written confirmation from the Parent/Local Guardian must be sent via fax to the Hostel Warden. Failure to provide this information will result in strict disciplinary action.
  • Night Out Forms: For night out permissions, the prescribed Night Out Form, duly signed by the Parents/Local Guardian, must be submitted to the Hostel Warden. Night Out Permissions: Night out permission will be granted on Saturday nights/holidays only, with prior approval from the Parents/Local Guardian. The form must be submitted at least two days in advance via fax or scanned copy to the University administration or specified fax number/email address. Students are responsible for collecting the fax/email from the office and submitting it to the hostel for processing.
  • Local Day Outings: Local day outings are permitted on Sundays using the University Bus only. Hostel residents must go out and return to the hostel by the University Bus on Sundays. If the bus service is not utilised, regular outpasses may be issued within the quota of two outpasses per week.
  • Vacation Leave: Hostellers taking leave during University vacations must provide clear address and phone details of their intended residence.
  • Special Leave Requests: For leaves other than those mentioned, a request letter from parents is required for the approval of the Vice Chancellor.
  • Additional Coaching or Courses: Students wishing to join additional coaching classes or courses for competitive exams or software packages must obtain prior approval from the competent authority. This requires attaching relevant documents, such as a letter from the coaching centre/institute, a letter from parents, and fee receipts for the course/classes.
ADMISSION

CONDUCT & MISCONDUCT

  • Hostel rooms are furnished, and students must sign a receipt in the Inventory Register upon occupying them. Items must be returned in their original condition at the end of the academic year/session. Private electrical appliances and tampering with electrical fittings are strictly prohibited.
  • Hostellers must report back to the hostel by 6:00 pm. Failure to comply may result in the withdrawal of Outpass privileges for a minimum of two weeks. Day Scholars and outsiders are not allowed in the hostel premises.
  • Vehicles are not permitted inside the Hostel compound or the University campus. High-volume music causing a disturbance is prohibited.
  • Lights, fans, etc., must be switched off when leaving rooms to conserve electricity.
  • Writing on doors, walls, furniture, or switch plates is strictly prohibited. Meetings or collective activities in the hostel require prior permission from the Hostel Warden.
  • Misbehaviour with hostel wardens, security, mess personnel, cleaning staff, or others will result in disciplinary action.
  • University hours are from 9:15 am to 5:00 pm. During this time, students should be in classes, library, or labs unless permitted to stay in rooms due to sickness. Excessive cash and valuables should not be kept in hostel rooms.
  • Intoxicants, liquor, tobacco, explosives, and weapons are strictly forbidden on the hostel premises.
  • Cooking within the Hostel premises is not allowed.
  • Burning crackers or playing with colours is prohibited inside the Hostel premises. Students can open bank accounts at the OBC Branch on the University campus with assistance from the Registrar's Office.
  • Students feeling sick must immediately report to the Warden. First aid is available with the Hostel Warden.
  • Involvement in movements, agitations, strikes, or political activities will lead to severe punishment, including expulsion.
  • Roll call is at 7:00 pm every evening in the Reception area.
  • Library use is permitted after roll call until 9:00 pm. Hostel ID cards must be deposited at the hostel gate when visiting the Library and collected before 9:00 pm.
  • Guardians, parents, or visitors can meet students before 7:00 pm in the Visitor area only, with prior permission from the Hostel Warden.
  • Parents, guardians, or visitors are not allowed to stay in student rooms.

DINING CONDUCT

  • All students residing in the hostel are required to join the attached Dining facility. All meals must be consumed in the dining hall. Students are not permitted to take food from the Mess to their rooms, except in cases of illness, with permission from the Hostel Warden.
  • The Dining Hall serves only vegetarian meals. However, eggs are included in some meals.
  • Meals are prepared with a uniform taste palate in mind; individual or region-specific tastes may not be accommodated.
  • Cooking in hostel rooms, including making tea or coffee, is strictly forbidden. Students should queue at their designated counter.
  • Noise levels in the dining hall should be kept to a minimum.
  • Proper handwashing before and after meals is expected.
  • Students should serve themselves adequately and responsibly to avoid food wastage.
  • Used plates should be dropped off at the washing station.
  • Punctuality for meal timings is important, and students must be appropriately dressed in the mess.
  • Meal timings will be displayed on the hostel notice board and must be adhered to by all hostellers.

LAUNDRY

  • Laundry services are conveniently provided by the University, with clothes collection scheduled twice a week, every Wednesday and Saturday. Students are advised not to include any delicate items or clothes that are not colourfast in the laundry to avoid any damage.

MISCONDUCT & PENALTIES FOR HOSTELLERS (IN CASE OF VIOLATION OF HOSTEL POLICY):

TYPE OF MISCONDUCT PENALTY
1ST STAGE 2ND STAGE
  • Misbehavior, use of foul language and/or physical assault/force with any fellow hosteller
  • Misbehavior with Guard/Mess Staff/Hostel Attendant
  • Guilty of theft of Hostel property or property of other Hostellers
  • Physical clashes with other hostellers
  • Bursting of crackers
  • Playing with water/fire equipment/colors
  • Causing fire deliberately
  • Possession of electric appliances
  • Cooking in the rooms
  • Bringing outsiders to the Hostel room
 Suspension from the hostel for a specified period. Expulsion from the Hostel and forfeiting the Hostel Fee and Deposits.
  • Playing music at high volume
 Confiscation of the music system and informing the parents. Suspension from the Hostel for a specified period.
  • Irregularity in reporting for Hostel attendance
  • Late reporting in the Hostel after availing Outpass
 Cancellation of Out-Pass for 15 days and informing parents. Suspension from the Hostel for a specified period.
  • Absence from Hostel without permission
  • Misbehavior with Warden/Asst. Warden
  • Possession and/or consumption of narcotic/alcohol/tobacco substances etc.
 Expulsion from the hostel
  • Ragging
  • Using mobile phones/cameras computers for any sexual/pornographic activity
 Expulsion from the hostel and University

HOSTEL FEE POLICY

  • The Fee Structure of Hostel for academic year 2024-25 is as under:
    • HOSTEL FEE 2024-25
    Particulars Standard Room (Twin Sharing Basis) Room with Attached Washroom (only for boys) (Twin Sharing Basis) Payment Terms
    Hostel Fee 65,000 80,000 Annual
    Mess Fee 69,000 69,000 Annual
    Laundry Fee 3,500 3,500 Annual
    Total 1,37,500 1,52,500
    Hostel Security Deposit 5,000 5,000 One-Time (Refundable)
    Grand Total 1,42,500 1,57,500 -
  • Admission to the hostel is on a first-come, first-served basis.
  • Hostel seats are allotted for one academic year only. Room changes require prior approval from the Registrar's Office.
  • Students must vacate their hostel rooms with all belongings by 30th June or the last day of the end-term examination, whichever comes first.
  • Subsequent year's hostel seat allotment will be based on merit.
  • If a student withdraws before the commencement of classes or by 31st July 2024 (whichever is earlier), a deduction of Rs. 1,000/- (Rupees One Thousand Only) as processing charges will be made, with the remaining balance refunded.
  • For withdrawals after the commencement of classes or post 1st August 2024 (whichever is earlier), the lodging hostel fee will be forfeited. Mess and laundry fees will be refunded on a pro-rata basis for the remaining part of the academic year.
  • If a student avails of hostel facilities for even one day in a calendar month, mess and laundry fees for that month will be charged.
  • Absence from the hostel for any reason does not entitle a student to a fee refund or adjustment.
  • Students who are suspended or expelled from the hostel will not receive any refund of hostel fees (lodging, mess, or laundry). The Hostel Security Deposit will be refunded after deducting any dues.
Download student hostel application form

TRANSPORT POLICY

TRANSPORT FEE 2024-25
Particulars Amount (INR)
Transport Fee (Annual) 18,000
Total 18,000
  • Students wishing to avail of the bus service must fill out the prescribed form provided.
  • Students must select their preferred pickup/drop point from the available options at the time of applying for the transport facility.
  • The transport service and associated fees are applicable for one academic year.
  • Transport fees are non-refundable and non-adjustable under any circumstances.
  • Transport ID cards will be issued when the transport facility is allocated. Students must carry these ID cards to verify their identity when required.
  • Routes and pick-up/drop-off points are planned for the benefit of the entire community using the University Transport system. However, the final routes and schedules are determined by University Authorities.
  • Transport timings for pick-up and departure from the University Campus are fixed and announced at the beginning of each academic year.
  • The University provides one round of pick up and drop to all designated points in the town for entitled students. Specific early drop-off is not available. The standard drop-off time is 4:45 pm.
  • Transportation routes and timings may be adjusted as needed during examinations and other special university activities.
  • Misbehavior with fellow passengers, faculty, staff, or transport staff will be treated as misconduct and subject to disciplinary action.
  • Possession or use of intoxicants, liquor, tobacco, explosives, and/or weapons is strictly forbidden. Violations will result in disciplinary action, including possible expulsion.
  • Students must wear the University uniform while using the bus service.
Download student transport application form
ADMISSION
ENQUIRY 2024